Your Easiest Swing with Effortless Power

Easiest Swing Privacy Policy

Last updated: September 2025

Next review: September 2026

At Easiest Swing, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how Easiest Swing Ltd (“we,” “us,” or “our”) collects, uses, and shares your data when you visit our website (https://easiestswing.com) or use our services, including our application. We’ve written this policy to be clear, friendly, and compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or services, you agree to the practices described in this policy. If you have any questions, please reach out to us at [email protected].

Who We Are

Easiest Swing Ltd is a company based at Ventura, Claremont Road, Kent, United Kingdom. Our website, https://easiestswing.com, provides services related to our swing club, and we’re dedicated to ensuring your data is handled responsibly.

Our website address is: https://easiestswing.com. We provide services related to our swing club, and we’re dedicated to ensuring your data is handled responsibly.

What Data We Collect

We collect different types of information to provide and improve our services. Here’s what we may collect:

Personal Data

When you interact with our website or services, including when you make a purchase online, sign up for a course, or join our club, we may collect:

• Contact details: Email address, first and last name, phone number.
• Address information: Address, city, state, postcode.
• Account information: Details you provide when creating an account, such as login credentials.
• CRM Data: Names, addresses, and contact details stored in our Customer Relationship Management (CRM) system to manage customer interactions, process transactions, and provide tailored services such as course enrolment or club membership.

Usage Data

We automatically collect information when you use our services, including:

• Device information: IP address, browser type, operating system, and unique device identifiers.
• Browsing activity: Pages visited, time spent on pages, and referring/exit pages.
• Mobile data: If you access our services via a mobile device, we may collect your device’s unique ID and mobile operating system.

Data from Third-Party Social Media Services

If you log in or register using services like Google, Facebook, Instagram, Twitter, or LinkedIn, we may collect:

• Your name, email address, and profile information associated with your account.
• Additional information you choose to share via these services.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to enhance your experience. These include:

• Necessary Cookies: Essential for website functionality, like user authentication.
• Functionality Cookies: Remember your preferences, such as login details or language settings.
• Analytics Cookies: Help us understand how you use our site.
• Notice Acceptance Cookies: Track whether you’ve agreed to our cookie policy.

If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

You can manage cookies through your browser settings, but disabling them may affect your experience. For more details, see our Cookies section below.

How We Use Your Data

We use your information to:

• Provide and maintain our services: Ensure our website and app work smoothly.
• Manage your account: Support registration and access to features.
• Fulfil contracts: Process purchases, course enrolments, or club memberships you’ve requested, using data stored in our CRM system.
• Communicate with you: Send updates, security alerts, or promotional offers (you can opt out of marketing communications).
• Improve our services: Analyse trends and user behaviour to enhance our website, app, and CRM system.
• Handle requests: Respond to your inquiries or support needs.
• Facilitate business transfers: Evaluate mergers, acquisitions, or asset sales, if applicable.
• Comply with legal obligations: Meet requirements under UK GDPR and other laws, including maintaining accurate records in our CRM system for transaction and membership purposes.

How We Share Your Data

We may share your information in the following cases:

• With Service Providers: To analyse site usage, assist with communications, or manage our CRM system.
• With Business Partners: To offer you relevant products or promotions.
• With Affiliates: Our subsidiaries or related companies, who follow this policy.
• With Other Users: If you share information publicly (e.g., in comments), it may be visible to others.
• With Data Processors: We engage contractors to process personal data, such as names, email addresses, addresses, and invoice details, on our behalf for administrative or service-related tasks, including CRM system management. Contractors are bound by a Contractor Data Protection Policy and Data Processing Agreements, ensuring compliance with UK GDPR through strict security and confidentiality measures.
• For Business Transfers: During mergers, acquisitions, or similar transactions.
• With Your Consent: For any purpose you approve.
• For Legal Reasons: To comply with laws, protect our rights, or ensure user safety.

• Password Resets: If you request a password reset, your IP address will be included in the reset email.

We do not control third-party advertisers’ cookies or practices. Please review their privacy policies for details.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How Long We Keep Your Data

We retain your personal data only as long as necessary for the purposes outlined in this policy, such as:

• Fulfilling contracts or providing services, including managing customer relationships via our CRM system.
• Complying with legal obligations (e.g., tax or reporting requirements).
• Resolving disputes or enforcing agreements.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

CRM data, such as names, addresses, and contact details, is retained for the duration of your relationship with us (e.g., active membership or course enrolment) and for a reasonable period thereafter to comply with legal obligations or handle potential inquiries. If you request deletion, we’ll remove your data unless we’re legally required to keep it.

Personal data processed by contractors is retained only for the duration of their services and deleted or returned upon contract termination, unless legally required to retain it.

Your Data Protection Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of the personal data we hold about you, including data stored in our CRM system.
• Rectification: Correct inaccurate or incomplete data.
• Erasure: Ask us to delete your data, including from our CRM system, subject to legal requirements.
• Restriction: Limit how we process your data in certain cases.
• Portability: Receive your data in a structured, portable format.
• Object: Opt out of processing for marketing or legitimate interests.
• Withdraw Consent: Revoke consent at any time, where applicable.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

To exercise these rights, log in to your account to manage your data or contact us at [email protected]. We’ll respond promptly, usually within one month.

Children’s Privacy

Our services are not intended for children under 13. We do not knowingly collect data from anyone under 13. If you believe your child has provided us with personal information, please contact us immediately at [email protected], and we’ll remove it promptly.

Data Security

We take your data’s security seriously, using commercially acceptable measures to protect it, including secure storage in our CRM system. However, no online transmission or storage is 100% secure, so we cannot guarantee absolute security.

Data Transfers

Your data is processed at our UK offices but may be transferred to other locations, including outside the UK, where our service providers, including CRM system providers, operate. We ensure these transfers comply with UK GDPR, using safeguards like standard contractual clauses to protect your data.

Contractors processing data on our behalf may operate outside the UK. We ensure all such transfers comply with UK GDPR through safeguards, such as standard contractual clauses.

Visitor comments may be checked through an automated spam detection service, which may involve data transfer to third-party services.

Third-Party Links and Embedded Content

Our website may include links to third-party sites or embedded content (e.g., videos or articles). These sites may collect data or use cookies. We’re not responsible for their practices, so please review their privacy policies.

Changes to This Policy

We may update this policy to reflect legal or operational changes, including updates related to our CRM system. We’ll notify you via email or a notice on our website before changes take effect, updating the “Last updated” date above. Please review this page periodically.

Contact Us

If you have questions or want to exercise your rights, reach out to us:

• Email: [email protected]
• Website: https://easiestswing.com

We’re here to help ensure your privacy is protected while you enjoy our services!

This policy is designed to be transparent and compliant with UK GDPR, ensuring you feel confident in how we handle your data.